USA Legal & Compliance Support Administrator

About Us: Hirestaff.ai is a leading global talent acquisition and staffing solutions provider, specializing in connecting businesses with top-tier professionals across various industries. We pride ourselves on our deep industry expertise, cutting-edge technology, and personalized approach to recruitment. At Hirestaff.ai, we're committed to building long-lasting relationships with both clients and candidates, ensuring the perfect match for every role. We foster a collaborative and supportive work environment where our team members are empowered to excel and make a real impact in the world of talent acquisition. About the Client: Our Client is a leading Telecom Company having more than 300 stores across various states of USA. Location: Karachi, Onsite , Job Schedule; 5 days a week, 8pm to 5am. Prepare, review, and organize legal documents, agreements, and correspondence.Examine incoming legal documents—such as notices, claims, subpoenas, demands, or court filings—and prepare concise, accurate summaries for executive review.Prepare factual case files, timelines, evidence packets, exhibits, and supporting documentation for executives or for distribution to managers/employees for deposition preparation or legal proceedings.Perform billing reconciliation for all legal invoices, identify discrepancies, ensure accuracy, and maintain accountability of outside counsel.Track outside counsel and legal assistant billable hours, validating time entries against work performed.Maintain logs of approved billable tasks, legal spend tracking, and monthly budget-to-actual reporting.Support contract lifecycle management, including drafting simple agreements, tracking renewals, and maintaining contract databases.Conduct legal research on federal, state, and industry regulations relevant to company operations.Maintain corporate records, state filings, business licenses, and compliance calendars to ensure all obligations are met on time.Coordinate with internal teams to gather information on legal matters, audits, regulatory inquiries, and due diligence.Assist with documentation for litigation, dispute resolution, and communication with external legal counsel.Manage document retention schedules, electronic filing systems, and secure storage of confidential materials.Support HR and administrative departments with legal documentation, policy updates, and compliance requirements.Perform other legal and administrative duties as assigned.Insurance AdministrationManage all business insurance policies, including general liability, workers' compensation, EPLI, professional liability, cyber, auto, and property coverage.Track all policy renewal dates and ensure timely preparation of renewal applications.Maintain live, organized files for all insurance policies, including endorsements, renewals, amendments, premium payments, and correspondence.Track and maintain all premium payments, due dates, financing schedules, and confirmations of payment.Continuous research, identify, and evaluate competitive insurance brokers and carriers to ensure optimal pricing and coverage for the company.Manage issuance, tracking, and renewal of Certificates of Insurance (COIs) for vendors, landlords, partners, and internal needs.Review COI requirements in leases, contracts, and vendor agreements to ensure compliance.Administer EPLI-related documentation including intake of employment-related incidents, coordinating with HR, and supporting carrier communications.Process insurance claims by gathering evidence, preparing summaries, and coordinating with adjusters and internal teams.Assist with insurance audits (e.g., workers' comp, general liability) by organizing payroll, operational, and incident documentation.Maintain detailed internal insurance files including policies, endorsements, COIs, renewals, payments, and claims history.Support overall risk management initiatives by tracking incidents, identifying coverage gaps, and recommending improvements to insurance structure, documentation, and compliance processes.