Operations & Administrative Manager
Free to start · No card · 5 credits the moment you sign up
Job description
- Oversee daily organizational operations and identify opportunities to improve operations through efficient and effective internal systems, communication, and workflows.
- Develop, implement, and maintain operational policies, procedures, and organizational systems that support staff and organizational goals.
- Coordinate organizational logistics including vendor relationships, contracts, and office administration needs.
- Coordinate team meetings, retreats, and travel with support from other staff,
- Support organizational planning processes, annual workplans, and cross-department coordination.
- Maintain organizational records, files, and documentation systems with a high level of confidentiality and accuracy.
- Coordinate day-to-day financial administration in partnership with the Executive Director and external accounting partners.
- Assist with budgeting, expense tracking, invoice processing, grant documentation, and financial reporting processes.
- Help ensure compliance with organizational policies, grant requirements, and nonprofit operational standards.
- Manage contracts, subscriptions, insurance renewals, and operational vendors.
- Manage organizational technology systems, software platforms, and IT support relationships.
- Help ensure staff have functional and accessible tools, systems, and operational support needed for their work.
- Support data management, responsible cybersecurity practices, and internal communications systems.
- Coordinate employee onboarding, offboarding, and personnel administration while ensuring a positive employee experience.
- Coordinate benefits administration, payroll support, staff policies, and professional development logistics.
- Help cultivate a healthy, collaborative, and culturally grounded workplace that prioritizes staff wellbeing and sustainability.
- Support implementation of organizational policies and employee handbook procedures.
- Assist with special projects managed by the Executive Director
- Provide administrative support and ensure continuity of essential organizational operations as needed.
- Identify and undertake professional development and training opportunities.
- Other duties as assigned.
- Minimum 4 years of professional work experience in the nonprofit and/or philanthropic sector.
- Experience working with Native-led organizations, Tribal nations, and/or Native businesses.
- Intimate knowledge of Native communities and culture.
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
- Experience supporting nonprofit operations, administration, and utilizing multiple organizational systems.
- Proficiency with nonprofit technology platforms; experience with or ability to quickly learn CRM, project management, and communication tools.
- Strong written and verbal communication skills.
- Demonstrated ability to handle confidential information with discretion.
- Demonstrated ability to work independently and collaboratively in a remote or hybrid work environment.
- Bachelor’s degree in Nonprofit Management, Business Administration, public administration, or another related field
- Familiarity with financial operations, and compliance in a nonprofit setting.
- Experience with NeonOne, Asana, Microsoft 365, or Google Workspace administration.
EEOC Statement
Originally posted on Himalayas
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