HR, Coordination & Administrative Support Volunteer

Help Us Build a Healthier, More Inclusive Future

⚠️ This is an UNPAID volunteer position.

🌍 About Planeta Sana

Planeta Sana is an international initiative promoting the vital connection between human health, environmental sustainability, and inclusion. We are currently operating as a collaborative project under development. We are entering an exciting phase of structuring our processes and rebuilding our volunteer team.

We are looking for a true Right-Hand / Project Assistant to work directly with the founder, Edith, and help manage the project's backbone.

The founder lives with a chronic health condition that strictly limits her computer time. Rather than abandoning Planeta Sana, she used this challenge to transition the initiative into a collective effort, recruiting a dedicated team of volunteers so the project doesn't depend on one person alone. Today, as the team grows, she urgently needs to recruit a trusted partner to help manage daily operations, support volunteer recruitment, coordinate tasks, and keep this shared vision moving forward.

⏱️ Schedule & Availability

If possible: To ensure smooth daily synchronization and teamwork, we are looking for someone with some availability between 11:00 AM and 4:00 PM Madrid Time (CET).

🔹 Your Role: Coordination, HR & Administrative Support

You will play a key role in structuring the initiative and ensuring daily operations run smoothly. Your main responsibilities will include:

• HR & Team Support: Assist with onboarding new international volunteers, managing internal communication, and keeping the team aligned.
• Workflow & Admin: Organize team files, maintain databases (Google Sheets/Drive), and optimize internal processes using Zulip chat and ClickUp Tasks tools.
• Project Coordination: Track internal tasks and facilitate communication between different operational tasks.
• 🚀 Content Support (Bonus): If you like writing, enjoy social media, or know your way around WordPress, you can also help us support our content and communication activities! (Not mandatory, but a big plus).

💼 Who We Are Looking For

• The "Right Hand" Mindset: Proactive, highly organized, and reliable. You love creating order and taking ownership.
• Values: A genuine interest in sustainability, health, inclusion, or collaborative project development.
• Skills: Solid administrative skills. Ease with tools like Google Workspace (Sheets, Docs) is required, Zulip and ClickUp are a plus but can be learnt quickly.
• Languages: Good English is necessary to manage the team. Spanish is a strong asset since our current priority focus is Spain. The founder is French, so that is also a big plus!
• Consistency: Volunteer does not mean amateur. We value reliability and open communication over massive hours. We need someone who stays consistent over time. Please DO NOT apply if you can only commit for a couple of months! By the time you get familiar with everything, it won't be worth it.

🎁 What You’ll Gain

• Direct Impact: A unique opportunity to join the founding team and shape a meaningful project from its early stages.
• HR & Administration Practice: Hands-on experience in modern Human Resources, remote volunteer recruitment, onboarding processes, and non-profit structuring.
• Remote & Global Teamwork: Real-world experience collaborating within an international, multicultural volunteer team and mastering online project management tools (ClickUp, Zulip, Google Workspace).
• Leadership Experience: Strong practice in operational management, team coordination, and remote workflow optimization.
• Recognition: A LinkedIn recommendation and/or official reference letter after a successful long-term collaboration.

📩 Interested?

To apply, please also send us a message with:

1. Why Planeta Sana's mission resonates with you.
2. Your experience in admin, coordination, HR, or content.
3. Your current location and realistic weekly hours.
4. Your availability regarding our preferred 11h - 16h Madrid Time slot.

Website in progress: planeta sana . com

Together, let's build a structure that takes care of the planet and its people. 💚