Executive Assistant
Free to start · No card · 5 credits the moment you sign up
Job description
RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.
About us
RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.
Why choose us?
- Day shift
- HMO Coverage from Day 1: Includes one FREE dependent.
- FREE unlimited coffee
- Weekends off
- Competitive renumeration
- Employee referral incentive program
- 13th month salary
- Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
- Opportunities for promotions within RSS
- Paid training and development
- Transportation service provided
- Inclusive, supportive and fun company culture.
Position Summary:
We are looking for a proactive Executive Assistant to support daily operations and ensure smooth coordination across the business. This role involves administrative support, scheduling, customer communication, and light assistance with social media and sales tasks. The ideal candidate will be organised, detail-oriented, and confident in managing multiple priorities.
Key Responsibilities:
Administrative & Operations Support
- Manage calendars, including bookings, buffers, and contractor coordination
- Send updates regarding reschedules or changes to appointments
- Assist with invoicing and payment follow-ups
- Support the use of job tracking and quoting software
Customer Communication
- Send client emails at the start and completion of projects
- Request and log client feedback and testimonials
- Maintain a simple FAQ for consistent responses
- Respond promptly and professionally to customer enquiries
Social Media & Marketing Support
- Organise project photos, draft captions, and schedule posts
- Monitor comments and messages, escalating when necessary
- Track basic ad performance when campaigns are active
Sales & Lead Support
- Maintain response templates for incoming enquiries
- Keep lead trackers or CRM systems up to date
- Report weekly on leads, quotes, and conversions
- Set up automated replies for after-hours enquiries
Requirements:
- Previous experience in an administrative, coordinator, or executive assistant role
- Strong written and verbal communication skills in English
- Excellent organisational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proactive and solution-focused approach
- Comfortable using CRM systems, scheduling tools, and business software
- Tech-savvy and quick to learn new platforms
- Able to work independently with minimal supervision
- Available to work during AEST business hours
Originally posted on Himalayas
Prepare your application
Use the description above to assess your fit for Resource Staff. This checklist is guidance from Resumize, rather than additional requirements from the employer. Imported listings can be shortened or change after collection, so confirm the complete description and current availability before sending an application.
Match requirements to evidence
Identify the responsibilities and skills the employer explicitly names. For each important requirement, choose one example from your work, education, training, or projects. Explain what you did, how you did it, and what changed as a result. Include a measurable outcome when you can support it. If you lack a requirement, describe related experience accurately instead of adding an unfamiliar skill to your resume.
Put the most relevant examples near the top of your resume. Keep job titles, dates, qualifications, and contact details consistent across your application materials. Use the employer’s terminology when it describes your experience accurately; a copied list of keywords does not explain your contribution. A short, specific bullet is easier to review than a paragraph that mixes several unrelated duties.
Check the working arrangement
Confirm the location, schedule, employment type, and any eligibility requirements on the employer’s site. A remote label does not establish worldwide eligibility or flexible hours. If compensation, benefits, equipment, travel, or contract duration are missing from this listing, write down your questions for the recruiter. Do not assume details from another opening at the same company apply to this role.
Review before submitting
Follow the employer’s requested file format and application instructions. Open your exported resume and check that its text is selectable, its sections read in order, and its links work. Proofread names, dates, and contact information. Share confidential work samples only when you have permission, and use an anonymized example when necessary.
Submit through a trusted employer or recruiting destination. If the original listing has disappeared, search the employer’s careers page for the title rather than assuming the vacancy remains open. Save the application date, job reference, and the version of your resume you sent. Those details help you prepare for a later conversation and avoid submitting conflicting information through several job boards.
Review your resume for writing and readability feedback, or browse other openings if this opportunity is unavailable.