Executive Assistant

Company Description: Nova Plastech designs and manufactures high-quality PVC and composite extrusions for the door and window industry, including jambs, thresholds, trim, sash, and custom components. Established in 2015, the company has become a trusted partner for builders across North America by delivering durable, high-performance products. The team combines technical expertise with advanced extrusion capabilities to ensure each profile meets strict standards for strength, precision, and reliability. Nova Plastech offers both standard and custom-engineered solutions, focusing on quality at affordable prices, responsive service, and innovative design.

Role Description: Nova Plastech Inc. is seeking a highly motivated and organized Executive Business Assistant to support the CEO in daily business operations, sales activities, and strategic projects. This role offers excellent growth opportunities for candidates interested in international business development within the door and window industry.

Key Responsibilities:

* Provide executive and administrative support to the CEO while assisting with daily business operations and sales initiatives.

* Learn the company's door, window, and door component products, manufacturing processes, and competitive advantages to confidently support customers and business development.

* Build and maintain strong customer relationships, respond to inquiries, and assist with sales opportunities and account management.

* Prepare quotations, contracts, presentations, product documentation, and other business correspondence.

* Coordinate customer orders, projects, CRM records, meetings, travel arrangements, and cross-functional communication to ensure projects are completed efficiently.

* Travel as required throughout Canada and the United States for customer visits, trade shows, meetings, training, and other business activities.

* This is a remote position; however, candidates must be willing and able to travel regularly to the Greater Toronto Area and Montreal.

* Responsibilities may evolve over time, and additional duties or projects may be assigned based on business needs.

* Join a collaborative, growing company where you'll have the opportunity to expand your skills, take on new responsibilities, and make a meaningful impact. This is an excellent opportunity for someone who is eager to learn, grow professionally, and build a long-term career.

Qualifications:

* Minimum 2 years of relevant business, sales support, customer service, or executive assistant experience.

* Excellent written and verbal communication skills in English.

* Mandarin Chinese is a strong asset.

* Strong organizational and time management skills with attention to detail.

* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

* Experience with CRM systems is an asset.

* Fast learner with a strong sense of responsibility, initiative, and teamwork.

* Willing and able to travel frequently within Canada and the United States.

* Valid driver's licence required. 

* Valid passport and the ability to travel internationally are considered strong assets.

What We Offer

• Competitive compensation and benefits package.
• Professional growth and career advancement opportunities.
• A collaborative international working environment.
• Opportunities to work with leading customers and strategic projects across North America.
• Company-supported business travel and expense reimbursement.

Work Location

This is a hybrid/remote position. The successful candidate must be available to travel throughout Canada and the United States for customer visits, business meetings, trade shows, and other industry events as required.

Join Nova Plastech

If you are passionate about business development, enjoy building long-term customer relationships, and want to grow with a dynamic international company, we would love to hear from you.

For inquiries regarding this position, please contact hr@novaplastech.com.