Executive Assistant

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.

This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.

This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States (to provide the necessary coverage).

Key Responsibilities:

Executive Support:

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives
• Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
• Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
• Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
• Coordinate domestic and international travel, including complex itineraries and last-minute changes.
• Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
• Manage expense reporting and administrative documentation
• Draft correspondence and internal communications

Strategic Partnership:

• Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands
• Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders
• Support planning and tracking of key initiatives and business objectives
• Help prepare leaders for meetings and client engagements
• Maintain visibility into strategic priorities and ensure follow-through on action items
• Serve as a discreet and highly confidential gatekeeper

Cross-Functional Coordination:

• Interface with senior stakeholders across the UK, US, and global teams
• Help drive operational alignment between leadership and execution teams
• Support special projects and transformation initiatives as required

Experience & Qualifications:

• Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment
• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
• Experience simultaneously supporting multiple senior executives strongly preferred.
• Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
• Proven ability to operate independently with sound judgment and limited day-to-day direction.
• Demonstrated discretion handling highly confidential and sensitive information.
• Strong executive presence and ability to interact credibly with senior internal and external stakeholders.

Skills & Attributes:

• Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
• Highly organized with exceptional attention to detail
• Strategic thinker with strong execution capability
• Excellent written and verbal communication skills
• Strong interpersonal skills and executive presence
• Calm under pressure and able to manage competing priorities
• Comfortable operating independently while partnering cross-functionally

Desirable:

• Experience in a PE-backed or scaling organization
• Experience supporting board-level or C-suite executives

Requirements:

• Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed).
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Experience in a similar office administration, facilities, operations, or executive support role

Originally posted on Himalayas