Construction Admin Assistant

This is a remote position.

Job Overview

We're looking for a highly organised and proactive Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly.
You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.

Key Responsibilities

• Maintain accurate project records and perform data entry
  
• Set up and manage jobs within internal systems
  
• Process invoices, purchase orders, supplier documents, and project costs
  
• Prepare proposals, work orders, variations, and project documentation
  
• Manage warranties, permits, compliance documents, and site paperwork
  
• Coordinate calendars, meetings, emails, and project schedules
  
• Liaise with suppliers, contractors, clients, and internal teams
  
• Monitor project timelines and follow up on outstanding tasks
  
• Prepare reports, spreadsheets, and project updates
  
• Assist with document control, filing, and maintaining standard operating procedures (SOPs)
  
• Draft professional emails, letters, and other business documents
  
• Create social media content and assist with AI workflow development
  
• Provide general administrative support to the construction and operations teams
  
  
  

Requirements

• A degree qualification (preferred)
  
• At least 3 years of experience in Administration or Construction Administration
  
• Experience working within the construction industry
  
• Excellent written and verbal communication skills
  
• Strong organisational, time management, and multitasking abilities
  
• High attention to detail and accuracy
  
• A proactive attitude with the ability to work independently
  
• Strong customer service and stakeholder management skills
  
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  
• Experience using CRM and construction management software
  
• Experience with platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)
  
• Familiarity with AI tools and workflow automation (preferred)
  
• A positive attitude and willingness to learn and grow
  

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)
  
• Use of time tracking software during work hours
  
• Active participation in team and client calls with your camera ON
  
• Consistent availability and responsiveness throughout your shift
  
• Treating this as a long-term, full-time job—not a side gig or freelance task
  

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.



Benefits

Monthly Salary: PHP 45,000

Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month

You will be paid extra for overtime and Philippines public holidays

Probation: 6 months, and after Probation

• 10 days of annual leave credits
  
• 5 days of sick leave
  

HMO offered after 6-month probation

13th Month Pay after 30 days

Annual Salary Review

Laptop provided after 30 days

Permanent work-from-home role. You will have to use your own internet.

SHIFT: 5 AM to 2 PM Philippine time, Monday to Friday