Banquet Sales Coordinator

About Sunlight Hotels & Resorts Sunlight Hotels & Resorts is a growing hospitality group operating luxury island and city properties in Palawan. We specialize in leisure travel, weddings, corporate retreats, and group experiences, delivering exceptional service through strong operational coordination and guest-focused planning. We are seeking a highly organized Banquet Sales Coordinator to support our Sales Team in event detailing, documentation, and coordination of group and banquet requirements. Position Summary The Banquet Sales Coordinator supports the Sales Team by preparing Banquet Event Orders (BEOs), coordinating event details, and ensuring all documentation is complete prior to execution. This role is critical in ensuring smooth communication between Sales and Operations. This is a corporate-based position in Manila. Key Responsibilities Event Documentation & Detailing Prepare Banquet Event Orders (BEOs) based on signed contracts Gather event details from clients through detailing forms Update BEO revisions and distribute final copies Maintain organized event files and documentation Sales Support Assist Sales Managers and Executives with event coordination requirements Track event timelines and deadlines Monitor signed contracts and required deposits Maintain event calendars Coordination Communicate finalized BEOs to property operations teams or the property events coordinator Coordinate special requests and operational requirements Ensure all event details are complete before turnover to property team Administrative Duties Maintain organized digital filing systems Prepare reports related to events and groups Assist with proposals and basic client documentation when needed Qualifications Degree in Hospitality Management, Tourism, Business or related field Minimum 1–2 years experience in hotel sales coordination, events, or reservations Strong organizational and documentation skills Excellent written and verbal English communication Proficient in Excel, Word, and email coordination Experience with hotel PMS or sales systems is an advantage Detail-oriented and process driven Preferred Traits We are looking for someone who is: Highly organized Detail oriented Process driven Calm under pressure Good at follow-ups Strong in documentation accuracy