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Agency Resourcing Junior
MindgruveMexico City, MexicoPosted 3w ago
Virtual Assistant
Job Description
Mindgruve is a top media, e-commerce, and data technology agency that delivers full-funnel marketing solutions for global brands. We are home to over 500 experts located across the United States, Mexico, Brazil, and Europe, all driven by a shared purpose: to accelerate business growth through marketing, e-commerce, creativity, and data analytics. For three consecutive years, the agency has been recognized on the Inc. 5000 list as one of the fastest-growing companies in the United States.
The Agency Resourcing Junior supports the agency’s core operational infrastructure, directly assisting both the Systems Operations & Automation Specialist and the Resource Manager. Operating in a bilingual environment, this remote intern will focus on removing administrative friction by supporting system audits, conducting data hygiene, and managing team onboarding/offboarding within core agency software.
The ideal candidate is incredibly detail-oriented, highly organized, and eager to learn the backend logistics of a global agency. This role will gain hands-on experience utilizing enterprise platforms to manage data accuracy and compile capacity metrics, while assisting in identifying opportunities to automate manual data audits and workflow steps.
Essential Duties And Responsibilities
Data Hygiene, Audits & Process Automation:
Hipódromo Condesa, Mexico City. Hybrid Scheme.
IMPORTANT: Please send your CV in English to proceed with the process
The Agency Resourcing Junior supports the agency’s core operational infrastructure, directly assisting both the Systems Operations & Automation Specialist and the Resource Manager. Operating in a bilingual environment, this remote intern will focus on removing administrative friction by supporting system audits, conducting data hygiene, and managing team onboarding/offboarding within core agency software.
The ideal candidate is incredibly detail-oriented, highly organized, and eager to learn the backend logistics of a global agency. This role will gain hands-on experience utilizing enterprise platforms to manage data accuracy and compile capacity metrics, while assisting in identifying opportunities to automate manual data audits and workflow steps.
Essential Duties And Responsibilities
Data Hygiene, Audits & Process Automation:
- Conduct routine data cleanup and formatting checks in tracking software to ensure database accuracy.
- Monitor weekly time-tracking compliance, flagging missing or formatting errors to team leads.
- Assist the Automation Specialist by testing or flagging manual bottlenecks that could be automated.
- Action HR onboarding tickets by provisioning tool access and updating resource directories with new hire info.
- Process system offboarding for departing team members (archiving profiles and reclaiming licenses).
- Keep names, roles, and tags up to date in resource directories to maintain accurate staffing visibility.
- Provide administrative support for project setups, incoming resource requests, and tracking sheets.
- Compile planned vs. actual capacity reports, highlighting utilization gaps for managers to review.
- Update project system settings (like budgets or timelines) as directed by the Resource Manager.
- Currently pursuing or having recenty completed a Bachelor's degree in Business Administration, Finance, Engineering/Computer Science, Data Science, Digital Transformation or a related field.
- Interest in project management and time-tracking tools.
- Proficiency in English (must)
- Attention to detail
- Organization
- Discretion
- Experience with advanced Google Sheets formulas or low-code workflow tools (e.g., Zapier, Make) to help automate recurring data audits and processes
- Basic knowledge of programming languages (specifically Python or C) and an ability to write clean, logical code independently of AI tools.
Hipódromo Condesa, Mexico City. Hybrid Scheme.
IMPORTANT: Please send your CV in English to proceed with the process