Ultimate Guide: Best Resume File Types — PDF vs DOCX
ResumizeAI
Stuck between saving your resume as a PDF or DOCX? You're not alone. Pick the wrong format and your application may never be seen. This guide cuts the confusion—showing when to use PDF or DOCX, how Applicant Tracking Systems (ATS) read each format, step-by-step conversion checks, and real-world examples that changed hiring outcomes. By the end you'll know exactly which file type to submit for different job postings and have a checklist to ensure perfect formatting every time.
Why resume file types matter: ATS, recruiters, and first impressions
PDF vs DOCX: Technical differences and how ATS parse each
When to use DOCX: Practical rules and step-by-step setup
When to use PDF: Design, branding, and recruiter-facing submissions
Common mistakes and how to fix parsing issues (with examples)
Filename, metadata, and accessibility: small details that matter
Practical submission strategies and scenario-based recommendations
Key Takeaways
- 1Use DOCX by default for ATS uploads—it's the most reliably parsed format; use standard fonts, single-column layout, and built-in heading styles.
- 2Use PDF when you need visual consistency for recruiters or portfolio showcases—but export from Word as a text-based PDF, not a scanned image.
- 3Always test parsing: copy-paste into a plain-text editor and use an ATS preview or Resumize.ai to verify correct field mapping before submitting.
- 4Avoid headers/footers for contact info, fancy bullets, and images containing critical text—ATS often miss or scramble them.
- 5Filename, metadata, and file size matter—use Firstname_Lastname_Resume.ext, clean metadata, and keep files under 2MB.
- 6When unsure, submit both: a DOCX for the ATS and a polished PDF for the recruiter, and note availability of an editable version.
- 7Run mobile and accessibility checks—ensure your resume is readable on phones and usable by screen readers for broader reach.
Conclusion
Frequently Asked Questions
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